Assisting Manager H.R and Administration to supervise all admin/plant operations including maintenance, Housekeeping and Fleet Management.
Supervise timely and effective team of administration for;
· Factory Purchasing: Cash Requisitions and Local Purchase Management
· Review and follow regarding pending payments and advances, coordination with Finance HO
· Manpower Management : Review admin/maintenance department daily attendance for late, absenteeism and leaves
· General Administration Supervision and follow-up Housekeeping, Canteen, Transport, Admin pool vehicles and etc. management
· Internal Audit Finance: Monthly Internal Audit observations handling, follow-up after corrective actions taken in coordination with HOD
· Inventory Management: Review daily inventory stock report of admin store for general consumable items
· Vendor Management    Third Party (Like Housekeeping, HVAC and Transport daily attendance and manpower management.
· Guest House reservations and bookings
· General Administration Review and follow ups pending tasks discussed in admin/maintenance weekly meeting reports on daily basis
· Bills / Invoices    Verification of Monthly invoicing with Admin documents of all vendors like canteen , Transport , HVAC , Housekeeping , water tanker , Fuel & etc..
· Repair Maintenance:  General maintenance management including utilities analysis
· Grievances handling and resolve the issues related to Administrative management like canteen, transport & health care etc.
· Vehicles management: Pool Vehicles management like repair and Maintenance in coordination with Head Office.
· Utilities management: Daily Review of all Utilities like Fuel, Power, Gas and water. Report to HOD in case of any discrepancy
· Factory any special tasks assigned by HOD for execution, Plant/Office Equipment’s and Utility Service, Handling/Maintenance, Security Related Issues
· Budget/Expenses Report for smooth, proper and maximum utilization of resources

Managing Administration Department with overall responsibility of effective management through efficient services 365 days a year. Responsible for workplace improvement, maintenance and handling all administration matters of head office with routine coordination and centralized support to manufacturing units/warehouse located in different cities on daily basis.

Manage Day to day affairs of Men & Material.
Dealing & Negotiating with vendors Contractors & Suppliers.
Ensure proper cleaning of building.
Supervise Safety Security & Protocol Staff.
Supervise Counter Staff & Public dealing.
Prepare monthly & annual budgets.
Repair & maintenance of equipment.
Supervise fleet operations & repair & maintenance of all fleet.
Supervise canteen staff food quality & menu.

Vehicles Management Repair/Maintenance, Insurance/Tax, Budget, Reallocation/New Purchasing
Fleet Management PSO, EOBI, Vehicles Workshops, Accommodation (Hotels/Guest House)
Vendors Management Canteen/Janitorial, Office Repair Maintenance, Transport, Office Supplies
Public Relations Negotiate/dealing with service providers under supervision of supervisor
Payments Handling Cheques/Payments receiving, signing form CEO, sorting and handling
Special Tasks Provide secretarial and administrative support, manage schedules, petty cash for the purchasing of office material and meet deadlines. Organize and supervise other office activities (recycling, renovations, event planning etc.) Ensure operations adhere to policies and regulations implementation.

1. Projected Time Allocation
25% Purchasing
20% Bookkeeping
15% General Office Tasks
15% Invoicing
10% Miscellaneous Tasks Assigned by Management
10% Recruiting
5% Human Resources
2. General Office Duties
General administration, repairing and maintenance of Plant Site Port Qasim
Scrape handling and selling
Order office supplies
Setup and maintain new agreements for our vendors
Invoicing / selling of company maintained vehicles
Hotel reservation for our local/foreign delegation
Check time records on the invoices that they are functioning smoothly
For vendors who are under the Agreements, check the configurations to be sure we are billing for the correct number of units
Invoice monthly agreements on the 1st of the month
Invoices and material (Scrape/New Purchasing) monthly reports
Miscellaneous Tasks Assigned by Management
Time to time assigned project by the HOD, Service Manager and dispatch department
Work in a team setting and independently in order to complete the assignment.

An accomplished admin experienced personal at keeping an office running smoothly. A communicator and collaborator who is efficient in planning, organizing, and executing meetings. Comfortable with projects that require multi-tasking and flexible with changing priorities
Daily routine Administration of FML-AST Department to follow office workflow procedures to ensure maximum efficiency
Admin Budget preparation and its utility.
Greet and assist visitors when they arrive at the office and assist in vendor relationship management
Make invoices and maintain files with records keeping of livestock on Zulmeat (SAP) and to keep them updated and easily accessible.
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.
Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
Take minutes of meetings and dictations and assist in office management and organization procedures
Monitor stocks of office supplies (paper, stationery etc.) and report when there are shortages
Create and update records ensuring accuracy and validity of information
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and colleagues
Perform other office duties as assigned like presentations and budget preparation

1. Achievements
Completely update and transfer EOBI from manual system to web portal and become web portal power user of head office
Assist and coordinate with I.T department for the complete SAP implementation of administration procedures through BRP
Maintain and reconcile departmental records for the yearly budget preparation
Effectively assist manager administration and finance department in vehicle management system for company buying policy, insurance matters and employee monthly installment system
2. Job Description
Vehicle maintenance usually on daily basis
Boarding, lodging, and transportation of guests
Demand of New Vehicles and rise of PR for newly management employees vehicles, vehicle transfer, issuance, taxation, maintenance bills
Company letter heads demands, procurements and controlling
Overall check of office premises
Coordination with Finance department regarding payment on daily basis
Managing Petty cash (For purchasing and maintenance)
Follow up Monthly Administration Invoices
Insurance Matters (Including all formalities) if any
Vendor / Client meeting
Assistance in EOBI monthly list updating and voucher generation through system
Budget Preparation
Responding emails daily and handling reception when needed
Monthly administration expense report
Monthly preparation of invoices with detail of transportation routes
Process monthly invoices for Vendors

Complete payroll working of “Spinning Unit” labour including leaves and advance deduction
Supervise weight bridge system for the in/out material of mill
Employee facilitation of “Spinning Unit” regarding medical and safety
Stationary management